Privacy Policy
Last updated: 29 September 2026
Identity and Role of the Data Controller
reportagevx acts as the data controller for the purposes of this privacy policy. We are responsible for determining how and why your personal data is processed in connection with our Course A reporting and visual production platform. Our registered address is Beaconsfield Studios, Station Road, Beaconsfield, Buckinghamshire, HP9 1LG and you can contact us at [email protected] for any data protection queries.
Scope of This Notice and Who It Covers
This notice applies to all visitors, users, and customers who interact with our platform for professional news coverage activities including field preparation, studio reports, camera operation, lighting balance, and related workflows. It covers individuals in the United Kingdom and explains how we handle personal data collected through our commercial website and associated services.
Categories of Personal Data and Sources
We collect personal data directly from you when you use the contact form or register for platform access. Categories include contact details such as name and email address, professional information related to news production roles, technical data from device interactions, and usage logs generated during platform sessions. We do not obtain data from third-party sources unless explicitly authorised by you.
Purpose-by-Purpose Explanation of Processing and Legal Basis
Processing occurs for account management under the legal basis of contract performance. Service improvement relies on legitimate interests. Marketing communications require your consent. Compliance with legal obligations forms the basis for regulatory reporting. Each purpose is limited to what is necessary for operating the reporting and visual production platform.
Whether Providing Data Is Required and Consequences
Providing certain personal data is necessary to access core platform features such as workflow tools for camera operation and lighting balance. Failure to supply required information may prevent account creation or limit functionality. Optional data fields allow partial use but may reduce personalisation options.
Cookies and Similar Technologies
We use cookies and similar technologies to maintain session integrity and analyse usage patterns. A separate cookie policy details the types employed and your options for management. Please refer to that document available via the site-wide cookie banner for further information.
Processors, Service-Provider Categories, Recipients, and Disclosures Required by Law
Processors include cloud hosting providers, analytics services, and secure storage vendors supporting our visual production tools. We may disclose data to law enforcement or regulators where legally required. Categories of recipients are limited to those essential for platform operation and never include sale of personal data.
International Transfers and Safeguards
Where data is transferred outside the United Kingdom, appropriate safeguards such as standard contractual clauses are applied to maintain protection levels equivalent to UK GDPR requirements. Transfers occur only when strictly necessary for service delivery.
Specific Retention Periods or Criteria
Personal data is retained for the duration of your account plus a further six years to meet legal accounting obligations. Usage logs are kept for twelve months. Criteria for longer retention include ongoing legal claims or regulatory investigations.
Security and Data-Minimisation Practices
We implement industry-standard technical and organisational measures to protect data against unauthorised access. Data minimisation principles ensure only necessary information is collected and processed for the stated purposes of professional news coverage workflows.
All Applicable Data-Subject Rights and How to Exercise Them
You have rights to access, rectification, erasure, restriction, portability, and objection. To exercise these rights, email [email protected] with your request. We will respond within one month and may request identity verification to protect your data.
Right to Withdraw Consent and Object to Direct Marketing or Profiling
Where processing relies on consent, you may withdraw it at any time by contacting [email protected]. You can also object to direct marketing or any profiling activities by using the same contact method. Withdrawal does not affect prior lawful processing.
Right to Complain to the Competent Supervisory Authority
If you are dissatisfied with our response, you may lodge a complaint with the Information Commissioner's Office, the UK supervisory authority responsible for data protection matters under UK GDPR and the Data Protection Act 2018.
Children or Age Restrictions
Our platform is intended for professional users aged eighteen and over. We do not knowingly collect personal data from children. If we become aware of such collection, the data will be deleted promptly.
Automated Decision-Making and Profiling
We do not engage in automated decision-making or profiling that produces legal or similarly significant effects. Any analytics used are for internal service improvement only and do not result in automated outcomes affecting individuals.
Policy Changes and Effective Date
We may update this policy to reflect changes in law or platform functionality. The last updated date appears at the top of this page. Continued use of the site after changes constitutes acceptance of the revised terms.